Privacy Policy

At Suryadev Primary School (S.D. Primary School), accessible from https://suryadevprimaryschool.in, the privacy, confidentiality, and protection of the personal data of our pupils, parents, guardians, and visitors is of paramount importance. This Privacy Policy outlines the types of information we collect, how it is processed, safeguarded, and the rights you hold in accordance with applicable Indian data protection principles.

1. Information We Collect

We collect information strictly necessary for academic administration, student safety, communication, and statutory compliance:

• Student Information: Full legal name, date of birth, gender, nationality, previous school records, Aadhaar/ID details, passport photos, and medical/allergy disclosures.
• Parent/Guardian Details: Full name, residential address, telephone/mobile number, email address, occupation, and designated emergency contact numbers.
• Online Submissions: Information provided through our digital forms, including Admission Enquiries, Campus Visit bookings, Contact messages, and Parent Grievances.
• Academic & Attendance Records: Student attendance logs, examination performance, report cards, fee records, and disciplinary notices.
• Digital Technical Logs: IP addresses, browser types, timestamps, and page interactions captured automatically for website security and firewall maintenance.

2. Purpose of Data Processing

All information gathered by the school is utilized exclusively for:

• Processing admissions and verifying student eligibility.
• Delivering curriculum instructions, extracurricular records, and academic progress tracking.
• Immediate emergency communication regarding weather alerts, campus safety, health issues, or attendance.
• Fee billing, receipt generation, and administrative record-keeping.
• Addressing parental queries, complaints, and formal grievance resolutions.
• Fulfilling regulatory reporting required by education boards and district education departments.

3. Protection of Minor & Child Data

As a primary education institution catering to young children (Pre-Nursery through Primary grades), we exercise rigorous care regarding minors' privacy. We never monetize, rent, or sell children's information to advertisers, marketing agencies, or commercial brokers. Photographs of school events, sports, and cultural festivals published on our website or social channels are curated solely for institutional recognition and celebration of educational achievements, subject to parental consent upon admission.

4. Data Security and Confidentiality

We implement enterprise-grade technical, physical, and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or accidental destruction. Our website enforces 256-bit SSL encryption, database access is restricted strictly to authorized administrative staff via role-based access control, and digital records are periodically backed up in encrypted repositories.

5. Third-Party Disclosures

Personal details are never disclosed externally except under the following controlled circumstances:

• Authorized school management software and SMS/WhatsApp gateway partners acting solely on school instruction.
• Accredited examination boards or educational directorate authorities as mandated by law.
• Emergency medical responders or hospitals in urgent health incidents concerning a child.
• Law enforcement or judicial directives under valid legal process.

6. Cookies and Tracking Technologies

Our website uses standard session cookies to enhance browsing performance, remember user preferences, and secure CSRF form tokens. You may adjust your browser preferences to reject cookies, though certain interactive features of the portal may experience reduced functionality.

7. Rights of Parents and Guardians

Parents and legal guardians maintain the right to review, update, or rectify any inaccurate personal details stored in school records by submitting a written request to the school administrative office or through the online Grievance Portal.

8. Contact Information

For inquiries, concerns, or requests regarding this Privacy Policy or your family's personal data, please contact: